BOARD OF
March 1, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Monday, February 27, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, February 22, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $3,736.60 for period ending February 21,
2017, pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 665415 through
665885 for Oklahoma County in the amount of $690,984.76 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive cancelled checks as follows:
(Document Received)
Check
No. 114000183 dated October 12, 2016 to Sherwin-Williams Paints Co. in the
amount of $101.00. Vendor never received check. Re-issue on 3-1-17.
Check
No. 101004600 dated July 27, 2016 to Global Software, Inc. in the amount of $3,355.00.
Vendor never received check. Do not re-issue.
8. Receive the following litigation:
Case No. CV-2017-295 Petition to Quiet
Title
Case No. TC-2017-06 Tort Claim
Case No. CJ2016-4242 (TC-2016-06)
Interrogatories
Case No. 16-14226-SAH Bankruptcy
Case No. CJ-2017-886 Petition
Case No. TC-2017-007 Tort Claim
Case No. TC-2017-008 Tort Claim
Case No. TC-2017-009 Tort Claim
Case No. TC-2017-010 Tort Claim
Case No. TC-2017-011 Tort Claim
9. Monthly Report of Fees for the month of
January, 2017. (Document Received)
County Assessor $2,277.75
End of Consent Docket
BOCC
10. Discussion and possible action to approve
the General Mutual
Cooperation Agreement between the City of Oklahoma City and the Board of
County Commissioners of Oklahoma County for Fiscal Year 2017-2018 pursuant to Title
69, O.S. 601 (A), 603, 1903 (B), and County Resolution No. 118-08, to
reconstruct, improve, repair, and maintain certain city streets in the City of
Oklahoma City. Requested by the Board of
County Commissioners, and approved as to form and legality by
Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 2
11. Discussion and possible action to receive
and respond to Reportable
Findings from the Oklahoma State Auditor and Inspector for fiscal year end
June 30, 2016. Requested by Brian Maughan, County Commissioner, District No. 2.
(Document Received)
District
No. 3
12. Discussion and possible action for
approval of contract between the State Fair of
Oklahoma and Oklahoma County Free Fair for use of State Fair Park Facility or
Facilities for the purpose of the presentation of the Oklahoma County Spring
Horse Show, on March 4, 2017. Requisition No. 11704695 has been issued to State
Fair of Oklahoma in the amount of $3,023.50 from General Fund/Free Fair/Office
Space (1001/7100/54102) contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner,
District No. 3, and
approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney.
(Document Received)
13. Discussion and possible action to replace the current language in the
Oklahoma County Board of County Commissioners Recurring Agenda Items and
Notice of Meeting section with the following amended language:
Citizens may address the Board during
open meetings on any matter on the agenda. On any item not on the current
agenda, citizens may address the Board under the agenda item Citizen
Participation . Please fill out a Citizen s Participation Request form
located outside the Board Meeting Room (Room 204) and give to the recording secretary. Citizen
Participation is for information purposes only, and the Board cannot discuss,
take action or make any decisions on matters presented under Citizens
Participation. Citizens are requested to limit their comments to five minutes.
Requested
by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and
legality by Aaron
Etherington,
Assistant District Attorney.
Facilities
Maintenance
14.
Discussion and possible action to purchase
exterior lighting parts and materials and to utilize the services of Dane
& Associates Electric Company of installing said parts and materials for
the Oklahoma County Annex Building. The lighting parts and materials will be
purchased from Graybar Electric Co., Inc. through U.S. Communities for a total
amount not to exceed $125,443.26. Dane & Associates Electric Company is the
awarded vendor for Oklahoma County Bid No. 11402587 Journeyman Electrician.
Requisition No. 11705113 has been issued to Graybar Electric Co., Inc. in the
amount of $125,443.26 for parts and materials; and Requisition No. 11705112 has
been issued to Dane & Associates Electric Company in the amount of
34,500.00 for journeyman electrician services from Capital Improvement Fund/TIF
Revolving Account (20103230), contingent upon encumbrance of
funds. Requested by Keith Monroe, Director, Facilities
Maintenance. (Document Received)
Infrastructure Committee
15. Discussion and possible action
(to accept, reject, amend, return to committee, defer, or strike) regarding the
Oklahoma County Public Improvements & Infrastructure Committee's
recommendation that the Oklahoma County Board of County Commissioners accept
the Oklahoma County Annex Space Utilization proposed plan of the 1st
Floor BOCC Assembly Room. Requested by Joe R. Blough, Chairman, Oklahoma County
Public Improvements and Infrastructure Committee. (Document Received)
Treasurer
16. Discussion and possible action to approve Resolution No. ____________, establishing a general obligation refunding plan, selecting financing professionals; approving the publication of a notice of public hearing, and authorizing the chair and treasurer to negotiate a bond purchase agreement and present the same to the county commissioners for approval. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
Recurring Agenda Items:
17. Approve all claims, list available for inspection
in the office of the County Clerk, Room 201. (Document Received)
18. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the County Clerk, Room 201. (Document Received)
19. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
20. Commissioners Comments/General Remarks:
21. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
22. Adjourn at __________ until 9:00 a.m.,
Wednesday, March 8, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy